Advantages of Medical Records Indexing Services and Medical Records Outsourcing

-

Management of paper medical records is a common problem. They take up a lot of space, are time-consuming to pull and present numerous HIPAA compliance challenges.
Is there a better way for clinics, physicians groups, and hospitals to get their paper records into their electronic health/medical record (EHR/EMR) software that won’t break the bank? Yes, there is.
To scan all of your paper charts and other medical records, you have two options first is DIY( do it yourself). It’s tempting to scan them on your copier/MFP or to purchase an inexpensive desktop scanner. The question that you need to ask: who is going to do the scanning, can they be trusted to properly index these files so they can be found later, and can the equipment handle your volume. You will face a complicated decision at this point. Do you hire someone and run with the operation in-house? Or do you transfer it to another country? The second option is to have a third party to scan your medical records. Since many service bureaus offer this service, how can you effectively compare them? Based on our experience, here are the top five criteria you need to look like the experience as to how many medical records have they scanned before and what EHR/EMR systems have they worked with? How do they describe their process for prepping, scanning, and indexing? What is the expected turnaround time and how do they manage to make? What charts available while they’re scanning? How do you know that all of your records were scanned and indexed properly? How secure is their facility, and are they SOC II Type 2 & HIPAA certified? Can they scan onsite, and can they effectively scan all types of records? 

Ingestion into EHR/EMR Systems
In addition to eliminating the manual labor of pulling charts the day before patients are seen, scanning paper medical records allow this information to be searchable and accessible via your EHR/EMR system like EPIC, Cerner, NextGen, and more – by nurses and doctors alike. In this way, doctors can review patient charts from their home office or from a mobile device.
Because the document management capabilities of EHR/EMR systems fall short of what you need, we can implement document management software like Application Xtender (AX) from EMC. We can even integrate AX so that users can search for records from within your EHR/EMR system with embedded AX code that pulls documents from the AX repository and displays them in your EHR/EMR so users don’t have to log into two different systems. It’s so transparent that your users may not even know AX exists.

Enhanced Patient Care & Increased Revenues
By scanning all of your medical records, you can find more information about each patient faster, which can enhance your quality of care. By eliminating the space where paper charts are stored, you may even have enough space to see more patients. And with a completely digital medical record, some physicians provide their patients with all of their medical documentation on a USB stick for a nominal charge (like $50), which can be a revenue generator.
Whatever your reason for wanting to scan your paper medical records, you can evaluate the services of authentic medical records outsourcing companies an choose accordingly.

Conclusion
Digitizing medical records in-house may cost justifiable for small practices with just a few beds and a relatively low volume of paper. But for healthcare settings serving more than 100 beds, outsourcing medical record indexing services is the best way to get the highest quality returns at a lower price.


Comments

Post a Comment

Popular posts from this blog

What Effective Steps Could be Taken to Deal With Unhappy Patient in a Healthcare Setting?

-
Image
  Introduction Healthcare is a service that is filled with risks and perils from unexpected emergencies to lethal illnesses at every turn. It should come as no surprise then that patients receiving treatment or other high-priced services from a healthcare provider are delicate to the nature of the service they receive. Because medication can be a matter of life and death, patients must be kept relatively content throughout their complete experience. Collect All Pertinent Facts The initial step in alleviating patient objections is revealing what the issue is in the first spot. Start by accumulating as much data as you can by asking open-ended questions such as, “How did this state arise? What is it that is baffling you the most ? ” so that front office personnel are better furnished to manage the situation. To assure that your crew know how best to tackle such complaints, they must be trained widely in that capacity.   Communicate with the Patient You must monitor complaint
Read more

What steps can be taken to enhance your sales and business development demands?

-
Image
Introduction Your business is expanding, or you know you’ll soon have to take strides to move in that direction but do your prevailing infrastructure and the team have the adequate means and skills to sustain this growth? Business development and sales outsourcing firms claim that a successfully growing business is one that rightly scales its services, and to do so requires skillful planning, processes, technology, team members, and even partners. If you see that your business is reaching a point where scaling business services is necessary, but you’re doubtful of where to begin from, here’s what you need to know. Read on for insight into the steps of scaling your business and how working with a Business Process Outsourcing partner could make things run smoothly.   Some specific signs that denote it's time for scaling up your business activities   There are many stages to scaling your business services, which is why a solid plan is critical to making progress. First, take
Read more

Why your organization needs to switch to a new medical answering service provider?

-
Image
While a few people are satisfied with the prevailing state of healthcare in the world, one important role is due to the growing role medical answering services and healthcare call centers perform in rendering professional, personal care and consideration to their patients and caregivers. Although most would agree that medical answering service takes messages for patients who call after-hours, however their role is much more than just answering calls. Let's see a few of those: On-Call Dispatching Suppose due to an emergency medical situation, the caller went to the emergency room. But what about conditions that come within “go to ER” and “contact the office in the evening?” In such cases, the answering service can reach the proper on-call person. The contacting ways follow in accordance with the caller's preference. It could be via phone, message, email, etc. In many instances, the healthcare provider has the answering service gives the patient’s contact data to
Read more